Time Management Reporting Tips in
The importance of reporting capabilities cannot be
underestimated. No matter how well you have implemented
your SAP system, it is only as good as the information
you can get out of it. Many companies with SAP HR do not
have a good handle on their time management reporting.
There are often several customized reports that
essentially do the same thing. Different users create
ABAP queries to fill in reporting gaps. Reporting can
get out of hand very quickly, but there are a couple of
good, relatively easy configuration steps that can be
easily implemented to shore up some reporting
deficiencies within time management.
If you've been 'live' for a long period of time, work
schedule rules can easily get generalized. For example,
work schedule rules for complex rotating schedules or
24/7 operations are set to allow flexibility for time
entry by assigning planned hours to every day regardless
of the actual hours worked or scheduled for a particular
week or pay period. On one hand, this simplifies the
time entry and hiring/rehiring process. On the downside,
SAP is not utilized for scheduling and many standard
reports aren't utilized to the fullest potential.
With accurate work schedules, you can take full
advantage of standard absence/attendance reports.
RPTABS20 (Absence Attendance Overview) is a very
flexible report that can be used for a variety of
different business functions. With accurate work
schedules, your company can report on utilization
percentages. Planned working hours can be compared with
absences to help your Human Capital department recognize
true costs associated with different absence categories.
On the other side of the coin, you can track employees'
planned versus actual productivity without having to
write customized reports.
Having accurate schedules can also help track
tardiness or other problems like early clock-ins among
hourly workers. The attendance check report (RPTEAB00)
allows your time approvers to track discrepancies
between in and out times.
Having accurate work schedule rules can also let you
automate (with a little help from absence quotas)
absence policies such as military leave and parental
leave. This is especially helpful when these policies
are married to other entitlements such as sick leave or
disability programs. In order to track these hours,
absences must be entered for the days an employee is out
on leave. With standard infotypes such as Military
Service (IT81) or Maternity Protection/Parental Leave
(IT80) and just a little configuration, you can make one
entry to cover an entire period of leave. This takes the
burden off time entry personnel and ensures accuracy and
uniformity in handling absence policies.
Given your current business situation however,
creating and implementing accuracy within work schedule
rules may or may not be a suitable option. Like any
update to configuration you should review your current
business model to determine if this strategy would work
for your business. The cost of interfacing scheduling or
tracking schedule changes may prove to outweigh any
benefits I've listed, but it couldn't hurt to do a cost
Another easy configuration change is creating and
assigning a variety of processing types to time types
created from absences and attendances. You can group
absences or attendances into processing types for
reporting as well. By assigning all of our overtime,
unscheduled, planned attendance, shift bonus and FMLA
absence or attendance hours into processing types, you
can easily cumulate these hours into a time type via
time evaluation. These time types can be reported via
the standard Cumulated Time Evaluation Results
(RPTBAL00) report. This output can be used for a variety
of internal reporting requirements or external hours
reports for OSHA or SUI.
Obviously there are more complex reporting scenarios
that your company must deal with. SAP still hasn't
created a simple way to report on earnings from payroll
associated with hours from time management. Those
reporting needs still need to be addressed through
customized reports or BW. These steps probably won't
address all of your reporting needs, but hopefully they
can simplify reporting out of time management.